The new regulation in EU law on data protection and privacy will come into force on 25th May 2018.

Whilst the regulation primarily focuses on digital data, physical
paper documents require equal amounts of protection and security to prevent a
data breach. Only staff who work with the data should be able to see or have
access and all files should be kept in secure lockable units or filing
cabinets. Communicating the changes to staff is important so they understand
their accountability and rights to access certain data.
Data on the move is another area which requires additional
attention, an unsecured USB drive, backup CD or even paper files can be easily
left on desks, fall out of bags or pockets or generally misplaced. It is vital
that all documents that fall under the regulation are looked after with care
and attention to ensure their safety.
Data requests between
companies must also be treated with care and confidentiality. If data is sent
about an individual, the person must first be asked permission for their data
to be shared, then the receiving party must explain why they want the
information, what it will be used for and the measures they will take to
protect then destroy it.
Any company that fails to comply with the new regulation can
be fined up to €20 million or 4% of
the total worldwide annual turnover depending on the nature and gravity of the
infringement. For any business, big or small, the fine could be devastating.
Here at Scott Anson we already have strong data protection for both our operatives and clients, however to comply with the new legislation we’ve implemented a few small changes to our policies and procedures so that we have confidence in all data being safe and secure.